A batch of desktop double‑sided whiteboards solved the "desktop clutter" issue for 800 workstations at a US co‑working space.

Created on 09.02, Updated on 09.02

Who Are We?

Founded in 2016 and located in Linping District, Hangzhou, Hangzhou Vwin Technology Co., Ltd. specializes in the R&D, production and export of office supplies and stationery. Our main products include whiteboards, magnetic whiteboards, dry‑erase whiteboards, flexible magnetic whiteboards, clipboards, bulletin boards, display whiteboards, glass whiteboards, mobile stand whiteboards and desktop whiteboards. We hold complete import and export qualifications and provide OEM/ODM customization services. With our in‑house supply chain and mature production management system, we have served thousands of wholesalers, retailers and brand clients across the globe.

Who Is the Client?

A co‑working space operator headquartered in New York, USA. It operates five venues in Manhattan, Brooklyn, Chicago and Los Angeles, delivering co‑working services for more than 800 workstations. Its users are mainly freelancers, startup teams and remote corporate employees, who set high standards for efficient workstation organisation and tidiness.

Challenges Faced by the Client

Overflowing sticky notes — Dense sticky notes covering each workstation, filled with to‑do items, meeting reminders, client phone numbers, project deadlines and more. This created a messy, disorganised look. Sticky notes frequently fell onto floors, increasing cleaning workload for janitorial staff.
Insufficient desktop space — Standard workstations measure only 120 × 60 cm. After placing a laptop, very little desktop area remains. A conventional whiteboard would leave no room for other office supplies.
Lack of personal branding appeal — Freelancers and entrepreneurs value workstation appearance. They want personalised tools while expecting workstations to look professional, neat and high‑quality.
Rapid product wear‑and‑tear — Commercially‑available desktop whiteboards were of mediocre quality, featuring loose stands and easily stained surfaces that looked worn after just a few months of use. Frequent replacements by tenants raised the operator’s administrative costs.

Solutions Provided by Vwin

After receiving the client’s inquiry, Vwin thoroughly analysed workstation dimensions and tenant usage habits within the co‑working spaces and recommended a product portfolio of foldable double‑sided desktop whiteboards.

Client Pain Points	Vwin Double‑Sided Desktop Whiteboard Solutions
Overflowing and disorganised sticky notes	Dual‑sided writing panels: one side for daily to‑dos and critical reminders, the other for weekly plans and long‑term goals, eliminating scattered sticky notes.
Limited desktop space	Upright foldable design. When positioned vertically, the whiteboard occupies merely about 10 × 12 cm of desktop footprint, maximising usable workspace.
Lack of personal branding appeal	Multiple frame colour options (black, white, silver, rose gold, wood grain). A name marking area at the bottom of each whiteboard allows tenants to write personal or company names.
Poor product durability	Reinforced aluminium alloy frames plus galvanised steel panels, engineered for heavy‑duty desktop‑level use with a service life of over 3 years.

In terms of product specifications, Vwin offered two sizes to fit different workstation types:

Standard Workstation Model: 40 × 60 cm double‑sided panel with upright foldable stand, suitable for most standard office workstations.
Compact / Temporary Workstation Model: 30 × 45 cm double‑sided panel with lightweight foldable stand, ideal for space‑constrained workstations or temporary shared‑area use.

Both models feature premium double‑sided galvanised steel panels: one side is a plain white dry‑erase surface, while the reverse is a light‑grey gridded surface. The panel supports 360‑degree rotation and angle locking, enabling tenants to switch writing surfaces freely. The stand is built from thickened aluminium alloy with a foldable structure for full flat storage when not in use, consuming zero extra space. Non‑slip silicone foot pads on the base guarantee stable placement without sliding.

foldable-double-sided-desktop-whiteboard-aluminium-frame-product-photo

Furthermore, Vwin provides customisation options:

Optional frame colours: silver, black, white, rose gold, wood grain.
Laser‑engraved tenant names or workstation numbers at the bottom‑right corner of panels.
Optional bottom storage tray.
Matching accessories: microfibre erasers together with black, blue and red dry‑erase markers. One complete set is supplied with each whiteboard for immediate tenant use upon move‑in.

Delivery & Services

Following sample confirmation, Vwin completed mass production within 18 working days.

Across 5 venues with 800 workstations, the initial order totalled 500 units, with one double‑sided desktop whiteboard allocated per workstation.

The 500‑unit order consisted of 450 standard‑size units and 50 compact‑size units.

Each whiteboard was individually laser‑engraved with workstation numbers and venue abbreviations to facilitate unified asset management and tenant guidance.

Goods were shipped by sea to the Port of New York on CIF terms, with Vwin taking full responsibility for insurance and transportation.

Product user manuals and routine cleaning & maintenance guides were provided.

Outcomes

All 500 desktop whiteboards were distributed and deployed to workstations across the five venues within three weeks.

Six months after deployment, the operator’s tenant satisfaction survey yielded the following results:

co-working-space-tidy-workstations-desktop-whiteboards-satisfied-tenants

Satisfaction score for “workstation tidiness” rose from 3.3 to 4.6 points.
Satisfaction score for “practicality of desktop management tools” climbed from 2.9 to 4.7 points, ranking first among all office supplies.
Janitorial teams reported an approximately 80 % reduction in cleaning work caused by fallen sticky notes.
Zero reported damage to desktop whiteboards; all 500 units remained in good working condition.
Tenant workstation retention increased by roughly 12 %.

The operator has added double‑sided desktop whiteboards to the mandatory procurement list for all new workstations and plans to expand its product range to desktop file racks and desktop storage boxes in 2026, with continued supply from Vwin.

Why Choose Vwin?

Comprehensive product portfolio: Full‑range coverage including whiteboards, magnetic whiteboards, desktop whiteboards, clipboards, bulletin boards, flexible magnetic whiteboards, display whiteboards, glass whiteboards and mobile stand whiteboards for one‑stop procurement.
Strong customisation capability: Customisable dimensions, frame colours, logo engraving, name markings and tray accessories.
Reliable quality: In‑house supply chain; thickened aluminium alloy frames and galvanised steel panels built for heavy‑duty desktop‑level application.
Dependable lead times: Shipment within 15 working days during off‑peak seasons and within 30 days in peak seasons.
Flexible trade terms: Support for FOB, CIF, DDP and other Incoterms; multiple payment options including LC, T/T and PayPal.
Fast service response: Inquiries are replied to within an average of 24 hours.

Welcome Your Inquiries

Hangzhou Vwin Technology Co., Ltd. — Your Trusted Office‑Supply Partner in China.

Whether you are a co‑working‑space operator, corporate administrative procurement officer, office‑supply wholesaler or retailer, please feel free to send us your inquiry for samples or quotations.

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